Aikido Handi-Valide Association & Associated Disciplines

Association governed by the civil code in force in Alsace

10, rue Aristide Briand- 68000 COLMAR- FRANCE

aahvda@gmail.com

Rules of procedure of AAHVDA association
Adopted by the Exceptional General Meeting of 06/03/2014

amended by the Ordinary General Meeting of 14/08/2015

 

These Rules of Procedure, drafted by the Board of Directors of the Board of Directors, reproduce, in detail, the provisions made by the Articles of Association Statutes adopted by the Constitutive General Assembly on October 14, 2013 and published in the OJ. of October 26, 2013 under the announcement number 1543 - Publication N ° 20130043.

​

 

 

Article 1. - Approval of new members to the AAHVDA.
Any natural or legal person adhering to the values ​​defended by AAHVDA Association can ask to become a member. All requests are subject to validation by the Board of Directors (CA).

​

 

Article 1.1 - Terms of Membership.
The applicant submits, in writing, the approval of the Board of Directors by mail or e-mail, accompanied by the duly completed and signed application form, and must accept in full the articles of association and bylaws of the association, documents that can be downloaded online or provided. upon request by mail or e-mail, and for the current annual fiscal year of the membership fee, by:

a) bank or postal check made out to AAHVDA for a French member of society;

b) interbank or electronic transfer, obligatorily denominated in euros, for an aspiring member of the euro zone or outside the Euro zone. The terms and conditions for this method of payment will be specified upon request.

The amounts of contributions and Entry Fees are set in Article 4 below.

By these acts, the prospective member declares to accept the terms of these Internal Rules and to comply with them.

​

 

Article 1.2 - Duties, Rights and Obligations of the Members.
Every AAHVDA Member assumes the duty to defend the values ​​of the Association, that is to say, to personally work or support by whatever means it deems appropriate, any action aimed at enabling and improving accessibility to the practice of Aikido and any other Martial Art, to any person with a disability, and to promote the integration of the Public of the disabled among the valid persons.

It is personally engaged or supports the Association in assisting and advising project promoters corresponding to the objectives of the Association.

Any Member who has benefited from the educational advice offered during the events organized by the AAHVDA undertakes, on behalf of the AAHVDA, to respect the principles that have been transmitted to it.

Any Member of the AAHVDA automatically has the rights pertaining to the status of a simple member named User Member, unless otherwise specified in the statement of his membership status, as detailed in the paragraphs of the following Article 1.4.

All AAHVDA members have an obligation to protect the image of the Association by not associating it with reprehensible movements, acts or speeches by the Civil Law or the Penal Law, on pain of being proposed to the exclusion of the Association (see Art 2 paragraph c) below).

​

 

Article 1.3 - Validation or Rejection of Membership.
After reviewing the application for membership and the grounds invoked by the applicant, the CA reports its decision by return mail or email to the applicant.

In case of approval upon accession, the Secretariat ratifies the application for membership, edits a Member number and sends the check to the Treasurer.

In case of refusal, the Secretariat makes sure that the check of contribution makes return with the mail of the Presidency of the Association.

​

 

Article 1.4 - The Membership Statutes - Distinctions (Titles and Appellations).
The Board of Directors nominates, demotes or removes the members to the different titles, names and distinctions that follow in accordance with Article 6 of the Articles of Association:

 

a) User Member Member

"Shall be deemed to be a Member Member Use any Member, natural or legal person (public or private law), having paid the required minimum annual subscription".

He is authorized to use AAHVDA tools and networks to exchange and communicate on disability, martial arts and any subject related to the purpose of the Association.

It takes precedence over a non-member in the study and development by the Office Director of a project file filed.

No right of inspection is allowed outside the presentation of accounts and balance sheets at Annual General Meeting. He does not have the right to vote.

He will be indebted annually of the contribution fixed in the following Article 4.

 

b) Member Active Member and Volunteer

"Shall be considered Active and Voluntary Member any Member, natural or legal person personally involved in the activities of the Association by being a bearer or taking part in the realization of projects (cf Article 8 of these Internal Regulations)". He has the right to vote for one vote at Ordinary General Meetings1 and Extraordinary General Meetings1.

1 AGM: Ordinary General Meetings - AGM: Annual General Meetings - AGE: Extraordinary General Meetings

 

c) Member Member Donor

"Any Donor Member shall be deemed to be any natural or legal person who donates a value at least equivalent to the entry fee required and defined in Article 4."

This membership entitles the subscriber to be quoted as a Donor Member, or to appear by an Advertising Band provided by him, in all publications on media media of the choice of the Association and to be specifically associated with the events organized by it.

The donor member attends the AGO1, AGA1 and AGE1 by invitation, he does not have the right to vote.

 

d) Member Benefactor Member

"Shall be considered as a Benefactor Member, on the proposal of the Board of Directors, any natural or legal person who is a Participating Member who makes a contribution greater than required, or who has paid the required minimum contribution, actively nature such as: contributions to work (volunteering, making people available by third parties), contributions in services (provision of premises and equipment, free provision of means of transport ...), contributions in goods (free supply of office automation, loan or transfer of equipment adapted to handicaps ...). The AAHVDA undertakes to associate as much as possible the name of the societal benefactor in its actions and publications ". He has the right to vote for one vote at AGO1, AGA1 and AGE1.

e) Associate Members:

Any legal person or any natural person who is a local representative of a legal person who, without having for their own object a goal identical to that of the AAHVDA (ie the promotion and development of the Aikido "Handicap"). Valid "and the application of its principle in other martial arts) contributes to its development by its own actions.

The associate member attends AGMs and AGMs by invitation, he does not have the right to vote.

 

f) Honorary Members:

Any non-adherent physical or legal person (public or private) having rendered outstanding services to the Association or in one of the fields covered by the objectives of the Association, and elected by the Board of Directors .

The honorary member attends AGMs, AGMs and AGEs by invitation, he does not have the right to vote.

 

g) Member Honorary Member

"In addition to the Founding Members, Life Members, the Board of Directors will propose as Honorary Member any non-Adhering Physical Person who has particularly worked for the good of the Association". Invited to attend the AGM, AGM and AGE, the Honorary Member, except the Founding Members, a right to vote may be granted.

 

h) Member Founding Member

"Only the Founders who have participated in the constitution of the Association are considered as Founding Member, and are named in the statutes themselves and identified in the minutes of the Constitutive General Assembly. "

The Founding Member, a Life Member, has for life a veto, a right of reservation, and a right to vote of three votes for one in any meeting constituted by the Association except at the Board of Exclusion.

It retains its prerogatives for life, except as specified in Article 2 (c) below.

 

i) Ex-officio members

Any natural or legal person whom the Association agrees to accept as a member of society by dispensing it from the admission procedure imposed on other categories of members.

 

j) Members for life

Any natural person receiving the status of Associate of the Association throughout his life, exempted from contributions, but remaining subject to Article 6 following.

​

Article 2 - Resignation - Cancellation - Exclusion - Death of a Member

a) Resignation:

The resignation must be addressed to the President of the Council by registered letter. It does not have to be motivated by the resigning member.

​

 

(b) Radiation:

The cancellation of a member for non-payment of the subscription due at the Annual General Meeting, occurs within one month after the latter has been served by mail or electronic in a second reminder to contribution. This cancellation is worth a definitive exclusion from the Association.

​

 

c) Exclusion:

As stated in article 68 of the bylaws, the exclusion of a member may be proposed to the Board of Directors by the Board of Directors or at the request of the Board of Founding Members for serious reasons.

In particular, serious grounds are deemed to be:

◦ a criminal conviction for felony and misdemeanor.

◦ any action or behavior likely to directly or indirectly harm the activities of the association, its image or its reputation.

 

The procedure for exclusion is served on the person concerned by Registered Letter A.R.

The exclusion decision is adopted or rejected after examination by the Board of Directors meeting in a special meeting constituting an Exclusion Board, and ruling by a majority of the votes cast (all seats having only one equal vote). other EC members).

In any case, the person concerned is able to present his defense, in writing or in person before the Council, prior to the exclusion decision.

The exclusion pronounced, it is notified to the interested party by Registered Letter A.R. and irrevocable.

​

d) Death:

In the event of the death of a member, heirs or legatees may claim membership in the association.

In the event of resignation, expulsion, exclusion or death, the contribution paid to the Association for the current financial year is definitively acquired in its entirety.

​

Article 3 - Exclusion Board
Made up of the college of the Founding Members and the college of the elected members of the Board of Directors of the Association, it meets at the convocation of the President. The members of this Council deliberate equally by one vote per member present or represented.

​

Article 4 - Annual Membership Fee - Right of Donor Entry.
The amount of the annual subscription of the members as well as the amount of the Right of entry for a year of the Donors are fixed, on proposal of the Treasurer, by the Board of Directors for the coming fiscal year. They are then submitted to the votes of the majority of the votes cast at the Annual General Meeting.

The amount of the annual membership fee of a member entering the financial year in the Association is due in full if the time interval between the date of accession of the new member of the holding of the next Annual General Meeting exceeds 3 months. Otherwise, the contribution is taken into account for the coming fiscal year and can not be revalued upwards if the amount of the contribution is increased for the new fiscal year. Upon proposal of the Treasurer to return the overpayment if the subscription fell, it is up to the new member to waive or not to refund and to donate the difference to the Association.

It is established that the members of an association or an association member of the Association are AAHVDA user members.

The contribution paid to the Association for the current financial year is definitively acquired in its entirety, even in the event of resignation, cancellation, exclusion or death.

For the Current Fiscal Year, the minimum annual fee (AMC) is set as follows:

for a natural person member, the CMA is 10 euros;

 

For a member of a private legal person, an associative or federal structure, the CMA is fixed by the following table:

From 1 to 25 members

46 Euros

From 26 to 50 members

61 Euros

From 51 to 75 members

77 Euros

From 76 to 100 members

92 Euros

From 101 to 125 members

107 Euros

From 126 and over 122 Euros

for a Member who is a legal person under public law, the CMA (or Entry Charge) is 150 euros;

 

for a member of the legal entity of private law, economic or entrepreneurial structure, the CMA (or Entry Tax) is 200 euros or a gift in kind (movable or immovable property) of at least equivalent value.

Article 5 - General Meetings.
He is distinguished:

The Ordinary General Meeting - sits according to the needs and volume of activities of the Association. A schedule of meetings will be established by the Board of Directors and will complete this article in the appendix, when said needs and volume of activities will require it.

 

The Annual General Meeting - A.G. Ordinary of the month of October ending the annual exercise, in accordance with Article 9 of the Articles of Association of this Association.

 

The Extraordinary General Assembly - is held in accordance with Article 11 of the Statutes of the Association.

 

Article 5.1 - Convocations - Agenda - Participants entitled to sit.
The convening notice for any meeting called for debate and sanction by deliberative vote must be accompanied by the form for the establishment of a voting proxy or power of attorney and sent to the member at least fifteen days before the meeting. See the terms of representation and proxy voting in section 5.3 below.

 

The Agenda is obligatorily included in the convening notice, and the members authorized to sit at the meeting are required to bring their request for changes to the attention of the Bureau, for review of relevance, within 72 hours following receipt of the convocation.

The Bureau considers the relevance of the request, and decides whether or not to include it in the agenda, or to refer it to a subsequent meeting. The Bureau will notify the applicant, by return mail, of the decision taken, and may declare it at the opening of the meeting.

After 72 hours, late applications will be archived and, if necessary, put back on the agenda of a subsequent meeting. To deliberate on all items on the agenda, it must be received at the secretariat of the association, no later than ten days before the actual meeting.

Documents, appendices and supporting documents are made available for information of the members by the secretariat, and transmitted in whole or in part on simple request by e-mail. Only the confidentiality of certain documents and documents may prevent the dissemination of the requested documentation.

Registered seat of any member of society up to date of his contribution or entrance fee, at least 16 years old on the day of the Assembly.

Headquarters any natural or legal person, invited by the Board of Directors of the Association.

All members of the General Assembly are authorized to invite a non-member to attend an Ordinary General Assembly with the prior agreement of the Board of Directors, who, if given agreement is responsible for officially invite the non-member.

Non-members guests are notified by mail or email by the Secretary General in the same. deadlines as members. Only the agenda is communicated to them as an indication or as a reason for invitation. They do not have the right to vote.

​

Article 5.2 - Holding and Opening of a General Assembly.
For the effective holding and validation of the votes of the General Meeting, a quorum of 33% of the votes cast by all registered members with voting rights must be attained.

The votes of the members present at the meeting, physically or by teleconference, and those of the represented members shall be considered as votes.

 

The members and directors whose power of attorney or power have been validated by the Board of Directors prior to the opening of the meeting and the pre-established votes by e-mail held by the secretary of the meeting are deemed to be represented members. (see modality in Article 5.3).

In the event of quorum not reached, on decision of the president of meeting, the meeting is postponed or purely canceled, for lack of a sufficient quantity of votes to validate the votes (quorum of the voters) which makes an AGO incapable of being decision-maker.

For the AGM, refer to article 8 9 of the statutes of the Association.

 

Terms applicable to the votes:

Reminder: The sitting member with the capacity to vote must be over 16 years of age, and belong to the Association for more than six months.

​

 

Rule 5.3 - Voting of Members present.
The members present vote by show of hands.

 

However, a secret ballot may be requested by the Board of Directors, or by a quorum of 25% of the votes cast by the members having a right to vote. In this case, the votes of the members present and represented shall be considered as votes cast, excluding the votes already cast by email for the calculation of the quorum (see paragraph below).

 

The secret ballot procedure must be established after the opening of the sitting and before any deliberations.

 

Article 5.4 - Voting by Power of Attorney.
As indicated in article 8 9 of the bylaws, if a member of the association can not personally attend a meeting, he may be represented by a proxy (or public prosecutor) under the conditions indicated in the said article.

 

A power of attorney form, printable or copyable, is attached to the email convening the General Meeting by the Secretary General.

 

This form is intended for the holder of the power of attorney who must present it for validation accompanied by his national identity card to the secretary of the meeting at the signature of the attendance register. The principal having served by email to the secretariat said power of attorney given, 48 hours before the opening of the session last time.

At the request of the member, shipments can be made by post.

 

If the form of proxy, duly signed, is missing on polling day, its absence will invalidate the power of attorney given.

 

If a member presents himself with a power of attorney not previously notified by his principal to the Secretary within the prescribed time, this power of attorney shall be null and void.

Any proxy may not carry more than two proxies.

For members geographically distant from the Association's Headquarters, that is to say, residing at least outside the Haut Rhin department, and having made themselves known or recognized as such beforehand, unable to be present by teleconference during the day of the Assembly, or not being able to be represented, it is possible to vote on the Internet.

The vote will take place no later than 48 hours before the opening of the meeting.

The voting methods by Internet will be formulated in the convening of the Member

​

Article 5.5 - Powers.
The procedure for establishing a Power of attorney for the directors of the Association is identical to the procedure established in article 5.3 above, except that the Power must be established compulsorily

in a handwritten way.

 

Article 5.6 - Show of Hands - Vote by Secret Ballot.
At the reception of the participants in the General Assembly, after validation of the power of attorney or of the power given, the secretary of the meeting gives the member, with the signature of the register of the present Members and the represented members, a card of color. The given color is worth a defined number of voices brought in relation to the given power of attorney or power.

At the opening of the meeting of the General Assembly, after validation and counting by the session secretary of the proxies and powers given, it is announced by the chairman of the meeting the voting method adopted, after notice given to the meeting . Two volunteers are then asked to serve as assessors to the session secretary in order to validate each of the votes cast.

For the counting and counting of votes cast, the procedure is established as follows:

 

 

 

 

(a) on a show of hands:

At the call of the sanction and the color indicated by the secretary of session, example "FOR yellow cards", the voters carrying the requested color and wishing to vote this sanction raise their boxes for counting of the votes by the secretary of session and the two volunteer assessors who second him.

It will be done as many times as necessary to allow to express by color and by sanction the various carriers (maximum of fifteen voting operations by deliberation).

 

(b) in a secret ballot

On the call to vote by the chair, members will go to the voting booth, or a room defined as such and adjacent to the room where the meeting is held, after the session secretary has given them a box of the color corresponding to the number of votes cast, as well as a set of three boxes each bearing a precise mention: "For"; " Against " ; and white ".

 

The voter will insert his colored card and the cardboard with the mention of his choice in an envelope. Envelope which he will hand over at the end of the voting booth to the secretary of the meeting or to one of his two assessors, in

emargering the register of voters.

Colors are defined and assigned as indicated in a table available on request

 

The counting of the votes by opening the envelopes is done before each new deliberation and before the assembly.

 

Article 6 - Board of Directors
Can sit as:

Members of Full Rights, having full function of Administrator

the Founding Members have the right to sit, veto, reserve and vote for 3 votes;

the members elected to the Board of Directors by a General Assembly, have the right to vote for 2 votes;

Executive Board Members, elected by the previous or active Board of Directors; possess veto, reserve and vote rights for 2 votes;

Active Members or voluntary Benefactors, elected by the Board for vacancy and then confirmed by an AGM, have the rights of the position held;

Active Members or Volunteer Benefactors who may be in charge of specified activities (Webmaster, Representativeness, Relations with Associations, Public Institutions, the Media ...), have the right to vote in cash for 2 votes;

Any Member or non - member nominated collegially by the Founding Members and deemed validly to administer the Association; have the right to vote for 2 votes.

 

Appointed Members Not Fully Functioning as Directors

on the recommendation of at least one member of the Board and for valid reason.

(a Right of Deliberation is granted for one vote):

Members of Honor

Benefactor Members

 

Invited Members by decision of the Bureau or the Founding Members

(Participants without Deliberative Voting Rights, are granted an Advisory Voting Right):

Donor Members

 

The CA will validly deliberate questions it is charged by a secret ballot or by show of hands if a quorum of 50% of the members of full rights is reached, in accordance with article 11 12 of the bylaws.

 

Article 7 - Director Office
The Executive Office is the executive body of the Association. It is at once the Bureau of the Board of Directors and the Bureau of the General Assembly.

The office has different responsibilities, but its main role is to manage the day-to-day management of the association. It allows the proper functioning of this one and implements the decisions voted by:

general meetings;

board of directors.

For this purpose, it meets as soon as it is necessary, when convened by the President or at the request of half of the members composing it, to deliberate on the questions which fall within its competence. The powers of the Bureau are determined by the statutes.

 

The Bureau shall validly deliberate questions raised by a show of hands without a quorum, and adopt the resolutions by a simple majority.

The proceedings of the Bureau meeting must be transcribed in writing, to constitute proof of the regularity of the deliberations adopted: these are the minutes of the meeting of the Bureau of the association.

The Bureau is composed of several full members and members elected by the Board of Directors by secret ballot among the Directors for a term of four years re - eligible.

The Board can be dismissed by the Board of Directors or an Extraordinary General Meeting.

It can include members called on the proposal of the Bureau in activity, confirmed by the CA.

 

Can sit as:

 

Full Members Rights:

Founding Members

have a right-to-sit, veto, reserve, vote count for 3 votes,

the Board of Directors, the Board of Directors and the General Assemblies.

 

Elected members, de facto members:

the members elected by the Board of Directors among its members, by secret ballot, for a four-year term revocable, they all have a voting right counting for 2 votes BD, AC and AG.

 

1. President, has the right of veto and reservation;

 

2. Vice-President (s), has the right of reservation (right of veto for vacancy of the Presidency);

 

3. Secretary General, has the right of reservation;

 

4. Treasurer has the right of reservation and the right of veto on decisions relating to budgets and financial accounts;

 

5. Deputy Secretary (Secretary General's right of reservation for vacancy)

 

6. Treasurer Assistant (right of veto and reserve on budgets and financial accounts for vacancy of the Treasurer)

 

In case of absence, the administrator can decide the power of attorney of his vote to a member of the Bureau by giving a Power (see article 5.5 of these Internal Regulations).

 

Members Called:

1. Active members or benefactors who are non-administrators and invited by the Board of Directors after agreement of the Board of Directors for a specified reason, a Voting Right is granted to them for one vote;

2. Any active member or benefactor, non-director, volunteer, called to function by convocation for temporary or temporary replacement, or candidate for position following resignation or exclusion and before election to the Board and then AG. The entry into office gives the corresponding right of voting and limits the term of office to the time remaining for the current term.

Article 8 - Approval of new projects.

To be proposed to the approval of the Board of Directors as a "Study project", any new project must be in line with the objectives of the Association and correspond to the fields of action of the Association (cf .: statutes Article 2).

The project must be presented in the form of a file describing the objectives, means and expectations of the applicant vis-à-vis the AAHVDA.

The Office Director will decide on the relevance and feasibility of the expectations expressed by the project as well as the human and financial resources necessary for its realization.

The BD may have previously designated members of the Board or Volunteer Members to conduct this study.

In the event that the new project, within the framework of the objectives, were to leave the fields of actions of the Association, the CA will propose the project to the agreement of an AGO.

The final approval of the new project as a project worn or co-sponsored by the AAHVDA is confirmed by a majority vote of the Board.

An agreement will be signed between the AAHVDA and the project leader, stipulating if necessary the contribution of an additional contribution borne by the holder.

In the event that the initial project holder is unable to financially support in own funds the technical and administrative realization of his project, this project can be entirely supported by the AAHVDA.

The Board of Directors undertakes to make a decision at each of its meetings on new projects submitted as and when required.

The Treasurer established for the Annual General Meeting the allowable quotas for the coming fiscal year of the quantities of projects that may be carried or co-financed and the amounts that may be allocated or committed in its Forecast Budget.

Article 9 - Working Committee - Projects Committee.

Working Committees may be established by decision of the Board of Directors. These committees, made up of an indefinite number of members, aim to initiate and carry out projects validated by the Board of Directors.

These commissions depend on a Project Committee headed by a Project Manager, Assistant to a Reporting Secretary.

​

 

Article 10 - Functions Sheets - Tasks Sheets - Mission Sheets

a) The Function Sheets specify the role, powers, responsibilities and obligations held by the holder of the Function.

b) The Task Sheets specify the administrative and accounting obligations relating to the function held.

c) The Mission Cards determine the responsibilities given and the obligations made to the Missioned, Voluntary or Designated Associate.

These Cards are the subject of annexes to these Rules of Procedure. See the summary table of Annexes in Annex I.

Reminder: The addition, deletion or modification of the Functions, Tasks and Missions Fact Sheets, or any other document published by the Board of Directors in the appendix to these Internal Regulations, is not the subject of an in-depth modification of the said R.I.

Only the addition of new articles by addendum requires the approval of the Board of Directors and the presentation of addenda amending the R.I. at an AGM.

​

 

Article 11 - Reimbursement allowances.

Only the directors (members of the Board of Directors and Founding Members) and the missioned active members are entitled to reimbursement of expenses incurred in the performance of their duties

and on justifying documents, insofar as the said expenses are included in the provisional budgets and for missions previously authorized by the BD. It is possible to give up its reimbursement allowances and to donate them to the Association (for the purposes of the reduction of income tax on income 200 of the CGI).

​

Article 12 - Amendment of the Internal Regulations.

These Internal Rules may be amended by the Board of Directors and must then be approved by a General Meeting, by a majority of the votes cast. Without modifications, it is renewed for the following year after maintained by the Annual General Meeting.

The addition of new articles by addendum requires the agreement of the Board of Directors and the presentation to an AGO of the addendum not modifying the R.I. in depth.

The addition, deletion or modification of annexes, or any other document published by the Board of Directors to these By-Laws, is not subject to amendment of the said R.I.

​

 

 

Insurance: MAIF

​

 

 

Dated at Forcalqueiret on August 14, 2015:

 

 

The President of the Association

Magali CHAMBENOIT

 

 

 

The Secretary General of the Association

Philippe BURY

 

 

 

The Treasurer of the Association

and with Power of Fabien BARJON,

Administrator

Laure BARJON

Pascal MACHIN

 

 

Administrator

Eric JEANLEBOEUF

 

 

Administrator

Sylvain CHAMBENOIT

 

 

Administrator

Muriel MELUN

 

 

Administrateur

Muriel MELUN